THE VENUE

Embarking on the journey of choosing the perfect wedding venue can feel overwhelming, but fear not! It's one of the first and most exciting steps in the wedding planning process. Your venue sets the stage for the entire celebration and secures that special date, so it's essential to finalize it before diving into other details. Starting your venue search early gives you a better chance of finding a place that meets your needs and is available on your desired dates. Plus, exploring different venues ahead of time lets you discover what truly speaks to your heart and what you envision for your big day. So, let the adventure begin!

When focusing on how to choose a wedding venue, there are a number of things to take into consideration. We have pieced together advice on what to consider when selecting the place that’s just right for you and your special day. 

Determine your overall wedding budget and allocate a suitable portion for the venue. Keep in mind that some venues may include essential services in their pricing, while others charge extra. By prioritizing your budget, you can find a wedding venue that fits your financial plan and ensures a memorable celebration. Sometimes off-season weddings or Sunday weddings can yield a lower price tag. 

To secure your desired wedding date, begin your venue search early to maximize availability. If you have flexibility with the date, starting in advance offers a wider range of options as you can align it with venue availability. Whether fixed or flexible, early planning increases your chances of finding the perfect venue for your special day.

Ensure that the venue aligns with your chosen theme; for instance, a rustic theme may not be suitable for a luxury hotel. Consider the overall cohesion of your wedding elements, including decorations and menu selections, to achieve a cohesive aesthetic and ambiance.

Avoid choosing a venue that is too large for a smaller guest list, as it may feel empty, and likewise, avoid overcrowding by exceeding the venue's capacity. Having an estimate of your guest count helps with table arrangements and optimizing available space. 

If you're planning an outdoor wedding, inquire about backup options in case of inclement weather. Make sure the venue has suitable indoor spaces or backup plans to ensure a seamless celebration.

Think about the venue’s location overall -how close it is to the airport, any nearby accommodations (or if the venue itself has accommodations), if the area and the drive to the venue feels safe.

When searching for your wedding venue, you want to make sure you find a place that is personal and private enough for you. Sometimes a venue will be hosting multiple events or weddings on the same day. If this is the case, ask how much of the place you’ll have to yourselves or how separated the different parties will be. Sometimes venues will also allow you to pay to book out the whole place for an extra cost. If you’re leaning toward an outdoor location, also think about how private it is. Is there a possibility strangers could snoop in or watch from afar? This could be a big distraction for all your guests.

Consider factors such as catering options, parking availability, event coordination, and whether they provide tables, chairs, and linens. Don't forget to think about the bathroom access too. If you’re having a barn or beach wedding, for example, you might need to rent portable restrooms.

Discuss important logistical aspects, such as duration of rental, setup and teardown times, curfew/noise restraints, and any restrictions or rules imposed by the venue. Ensure the venue can accommodate your desired wedding timeline.

Some venues allow you to use your own vendors while others want you to use their floral company, catering, alcohol, wedding planner, band, etc. If you prefer to choose your own vendors, be sure to pick a venue that accommodates for that.

Check and ask how ADA accessible the facilities are, including the accessibility of entrances/exits, functional elevators, bathrooms, parking, and seating options. If any grandparents are in attendance, you want to make it as easy as possible for them to enjoy themselves.

For a more unbiased look, make sure to do your research on what people are saying about your venue. You might find information about aspects of the venue you hadn’t even thought to consider and other helpful tidbits. Take note of both the positive and negative comments on third party sites such as Yelp, TripAdvisor, and Google reviews.

Ultimately, choose a venue that feels right and aligns with your vision. Also, try and gauge your interaction experienced with the venue coordinator. You want to ensure you feel comfortable and have an easy time communicating with them. Trust your instincts and select a venue where you can envision celebrating your special day with joy and happiness.